Terms & Conditions

1. Booking and PaymentAll places must be booked in advance through the Greenhill YMCA booking system.Full payment is required at the time of booking to secure a place.

Places are limited to 30 participants and will be allocated on a first-come, first-served basis.Discounted pricing is available for Greenhill Connect Members. Membership status may be verified.

2. Age RequirementsThe Easter Adventure Camp is designed for children aged 6–12 years.Children must fall within this age range at the time of the camp.

3. Camp Dates and TimesThe camp will take place on:Monday 30 March and Tuesday 31 March 20269:00 AM – 3:00 PM each dayParticipants must attend both days, as the camp is delivered as a two-day programme.Parents/guardians are responsible for ensuring children are dropped off and collected on time.

4. Food and Dietary RequirementsThe camp fee includes two hot lunches (one per day).Parents/guardians must inform Greenhill YMCA of any dietary requirements, allergies, or medical conditions at the time of booking.

Greenhill YMCA will make reasonable efforts to accommodate dietary needs but cannot guarantee an allergen-free environment.

5. Health and Medical InformationParents/guardians must provide accurate medical and emergency contact information when booking.If a child requires medication during the camp, this must be clearly communicated in advance and handed to staff upon arrival with written instructions.

Children who are unwell or displaying symptoms of illness should not attend the camp.

6. Behaviour ExpectationsGreenhill YMCA aims to provide a safe and positive environment for all participants.Children are expected to behave respectfully toward staff, volunteers, and other participants.Greenhill YMCA reserves the right to remove a participant from the camp if behaviour is considered unsafe, disruptive, or inappropriate. In such cases, no refund may be issued.

7. Clothing and Personal BelongingsChildren should attend wearing comfortable outdoor clothing and appropriate footwear suitable for physical activities and varying weather conditions.Participants should bring:

A water bottle
Weather-appropriate clothing (coat, sun protection if required)

Greenhill YMCA cannot accept responsibility for lost or damaged personal items.

8. Cancellations and RefundsIf a participant cancels their place:

More than 7 days before the camp – full refund may be issued.
Less than 7 days before the camp – refunds may not be possible.

Greenhill YMCA reserves the right to cancel the camp due to unforeseen circumstances, insufficient bookings, or safety concerns. In this case, a full refund will be provided.

9. Photography and MediaPhotographs or videos may be taken during the camp for Greenhill YMCA promotional and marketing purposes.Parents/guardians will have the opportunity to opt out during the booking process.

10. LiabilityGreenhill YMCA will take all reasonable precautions to ensure the safety and wellbeing of participants.By booking a place, parents/guardians acknowledge that participation in outdoor activities carries a small level of inherent risk.

Greenhill YMCA staff are appropriately trained and activities are delivered in accordance with relevant safety guidelines and procedures.

11. Data ProtectionPersonal information collected during the booking process will be used solely for administrative, safety, and communication purposes in accordance with UK GDPR and data protection legislation.